Oregon State University

How do I request Comp Time for Additional Hours Worked as an Unclassified Non-Exempt employee?

Requesting Comp Time

If you work additional hours in a week (over 40 hours work time*), you can choose to be paid the overtime at time and one half your regular rate or receive Comp time – additional time off – at time and one half of hours earned.  To be paid the overtime, you do not need to do anything.  For additional time off, follow the instructions below.

1.  To request Comp time, after entering additional hours worked, choose Overtime Comp Requested from the Pay Code drop down list:

pay code drop down list showing overtime comp requested pay code

Note: you can add the Overtime Comp Requested pay code to any day of the week that additional hours were worked UNLESS the week crosses over pay periods.  If the week crossed pay periods, add the comp time request to the pay period the overtime is earned.  You can determine which pay period the overtime was earned by checking the results tab in each pay period for Overtime Earned:

results tab showing overtime earned in the pay period

2.  Enter the amount of overtime to convert to Comp Time in the Hours column – you can choose to convert up to the entire amount of overtime:

hours to convert to comp time entered in the hours column

3.  Save your changes:

changes saved

On the Results tab, you’ll see the Comp Time Earned as entered on the timesheet:

comp time earned on the results tab

Note: the results tab only shows the number of hours requested, not the amount earned.

On the Leave Balances tab you will see the amount of Comp Time earned based on the amount requested:

comp time on the leave balances tab

*Work time does not include leave hours or holiday.  Additional hours worked in a week with leave or holiday will be paid at the regular rate and cannot be converted to Comp time.

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