Oregon State University

How do I record my time during inclement weather?

How you record your time in EmpCenter depends on your policy profile and if the university is open or closed.  For the HR policy specific to inclement weather - including details about the types of leave you can use for inclement weather - see the Closures or Curtailment of Operations policies policy page at http://hr.oregonstate.edu/manual/closures-or-curtailment-operations-including-inclement-weather  and the time reporting matrix at http://hr.oregonstate.edu/files/documents/general/incl_weather_matrix.pdf.

If the University is OPEN, and you work:

For all policy profiles, record your time as usual.

If the University is OPEN and you do not work:

For all policy profiles, you must use accrued leave for the day.

If the University is OPEN and you work a portion the day:

For classified employees, you must use accrued leave for all absence hours.  See the appropriate FAQ for your policy profile for instructions on entering time on your timesheet: Classified Salaried Non-exempt, Classified Salaried Exempt, Classified Hourly.

For unclassified employees, see the time reporting matrix for more details.  If you need to record leave time, see the appropriate FAQ for your policy profile: Unclassified Exempt, Unclassified Non-exempt, Unclassified Hourly

If the University has a DELAYED OPENING:

For classified employees, you must use accrued leave for all absence hours.  See the appropriate FAQ for your policy profile for instructions on entering time on your timesheet: Classified Salaried Non-exempt, Classified Salaried Exempt, Classified Hourly.

For unclassified employees, see the time reporting matrix for more details.  If you need to record leave time, see the appropriate FAQ for your policy profile: Unclassified Exempt, Unclassified Non-exempt, Unclassified Hourly.

If the University is CLOSED for the entire day:

You must use accrued leave for the full day if the closure occurs before you report to work.  See the appropriate FAQ for your policy profile for instructions on entering time on your timesheet:

Classified Hourly

Classified Salaried Exempt

Classified Salaried Non-exempt

Unclassified Non-exempt

Unclassified Hourly

If the University is CLOSED after you start your shift:

For classified salaried non-exempt and classified hourly (clocking) employees, you will be paid for your full shift; use of leave is not required.  To properly record your hours, clock out as usual before you leave.  Next, go to your timesheet and select work in/out from the pay code drop down.  Enter the remainder of your scheduled work hours then enter a comment such as “snow day” or “weather closure”.  The example below is for an employee that normally works 8am-5pm, with a closure at noon.

enter work in out for the remainder of your shift when the university closes during your shift

For classified exempt employees, you will be paid for your full shift; use of leave is not required.  Enter your scheduled hours as usual.

For unclassified employees, you will be paid for your full shift.  You do not need to enter any time on your timesheet.

Tags: snow day, university closure, OSU closed, weather, closure, delay

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