EmpCenter has a rudimentary scheduling component that allows for assigning a limited number of schedule templates to employees. The functionality may not meet all of your scheduling needs and only affects Classified employees’ timesheets and hours.
Schedules are not required for any employee, however, supervisors can assign schedules on a permanent or temporary basis. Permanent schedule templates are typically used to adjust the automatic meal for Classified Salaried Non-exempt and Classified Hourly employees. Temporary schedules can be used to change meals or set hours for an employee or group of employees for a pay period or portion of a pay period.
An EmpCenter administrator creates schedule templates that are available to all supervisors. There are a limited number of schedule templates available. You can assign the schedule templates permanently or temporarily to your employees.
Note: the process for assigning schedule cycles, assigning a temporary schedule, or changing an assigned schedule template is the same as the steps outlined below.
Choose an Action Options:
Permanent Changes - the employee will remain on the schedule until you change it.
- Assign Schedule Cycles: allows you to assign a permanent schedule cycle (i.e., week 1 employee works M-F 8am-5pm, week 2 employee works Tu-Sa 10am-7pm, week 3 cycles back to week 1 schedule) to an employee or group of employees.
-Assign Schedule Templates: allows you to assign a permanent schedule template to an employee or group of employees.
Temporary Changes - the schedule is only in affect for the current (or selected) pay period.
-Assign Schedule Templates: allows you to assign a schedule template to an employee or group of employees for the current pay period – or a later pay period selected.
The employee list and available effective dates will default to the current open pay period. If you need to change the date, check the box under Employees Active On and select the date from the calendar:
To assign a schedule template to several employees, check the box to the left of their name (for all employees check the box at the top to the right of Name) and the Manager Override box on the Mass Edit line. You will need to complete the remaining steps on the Mass Edit line:
Reminder: while you can assign any schedule template to any employee, the schedule function only affects Classified employees’ timesheets and hours.
Note: if assigning a schedule cycle, you will also have to select the cycle start schedule (i.e., start with the 2nd week of the schedule):
If you are using the Mass Edit feature, be sure to first check Apply to all checked rows before saving: