Please note schedules are not required for any employee. EmpCenter has a rudimentary scheduling component that allows for the assigning of a limited number of schedule templates to employees. The functionality may not meet all of your scheduling needs and only affects Classified employees' timesheets and hours.
Schedule Templates are typically used to adjust the automatic meal for Classified Salaried Non-exempt and Classified Hourly employees. See the Assign Schedule Templates FAQ for instructions.
Supervisors also have the option to assign schedules to their employees either individually for a pay period (or portion of a pay period) or collectively on a weekly basis. Both of these processes are temporary and must be repeated each pay period or week.
This FAQ outlines setting up a temporary schedule for a group of employeew using the Manage Group Schedules link. See the Temporary Schedules FAQ for instructions on setting up a temporary schedules for a one employee for one pay period. However, no matter what option is used, scheduling still only affects Classified employees' timesheets and hours.
The Group Schedules process allows you to add a schedule to an employee or group of employees on a weekly basis. The Group Schedule process is similar to the Group Time Entry process.
Reminder: this process must be repeated for each week you want to assign the schedule to the employees and will only affect Classified employees' timesheets and hours.
Note: the date will default to the current week; change the week by entering a different date in MMDDYY format or using the calendar icon.
- To select entire week for an employee, click on the employee’s name.
- To select the same day for all employees, click on the date.
- To select specific dates for specific employees, click on the individual cell.
- To select concurrent cells, click a cell and drag the mouse across the cells.
- To deselect any cell, simply click on the cell.
- The Clear Selection button will clear all selected cells.
- Use Add if you want to add a pay code and hours to the employees' schedule; if there is already time on the timesheet this option will add the pay code/hours in addition to what is on the timesheet.
- Use Edit if you want to edit pay codes or hours already assigned to the employee’s schedule.
- If the employee does not have a schedule, add and edit act the same.
- Use Add if you want to add a pay code and hours to the employees' schedule; if there is already time on
the timesheet this option will add the pay code/hours in addition to what is on the timesheet.
- Use Edit if you want to edit pay codes or hours already assigned to the employee’s schedule.
- If the employee does not have a schedule, add and edit act the same.
Note: you can change between Group Entry and Daily Entry from this page using the drop down menu at the top:
Daily Entry allows you to select different pay codes and/or enter different hours for each employee and day selected in step 2:
You can also add or delete rows for Daily or Group Entry using the green plus (+) or the red X (delete) buttons in the Action column.
Note: the pay code determines whether you need to enter actual hours (i.e. 8am, 5pm) or elapsed hours (i.e. 8, 1.5)
You’ll see the changes on the main Group Time Entry Window: