Oregon State University

What are the pay codes for Unclassified Hourly employees?

Personal Leave and Exchange Time

Personal Leave and Exchange Time banks will clear at the end of June.  You have through June 30th to use any leave you still have.  See the Personal Leave FAQ and the Exchange Time FAQ for more details. 

Pay codes are the types of pay you are earning (work, on-call, stand-by) or using (vacation, sick, comp) for the hours entered on the timesheet. 

The pay codes you see are determined by your policy profile in EmpCenter.  Some of the pay codes are also limited to certain job types.  Below are the pay codes and definition for the Unclassified Hourly policy profile.  Note: the pay codes below are in alphabetical order; the order on the timesheet is by most common first.

 

Pay Code

Definition

Comp

Leave taken from the Comp Time leave bank.

Holiday

Used to add holiday hours (if eligible) to the timesheet.

Holiday Normal Day Off

Used when the observed holiday falls on your normal day off.  Will automatically add hours to your Comp Time leave bank.

Holiday Override

If the actual holiday (different from observed) falls on a regularly schedule work day, used to move the holiday hours from the observed holiday to the actual holiday.  Also used to remove holiday hours when observed holiday falls on normal day off.

Holiday Work Comp Time Earned

Used to record work time for any hours worked on an observed holiday.  Hours will be converted to Comp Time.

Holiday Work Pay

Hours worked on a holiday to be paid as additional work time.

Jury Duty

Paid leave used for Jury Duty as defined by the collective bargaining agreement.  If entered directly on the timesheet comments are required.

Overtime Comp Requested

Used to convert overtime hours earned in the week to Comp Time.

Sick

Leave taken from the Sick leave bank.

Special Day Formerly Gorvernor's Day.  Additional day of leave that can be used the day before Christmas.

Vacation

Leave taken from the Vacation leave bank.

Worked Hours

Enter hours worked for the day.

In addition, all leave pay codes also have a “-Pre-Approved” (i.e., Vacation – Pre-Approved, Jury Duty – Pre-Approved) version that will display on the timesheet when the Time Off Request process is used to request the leave.

For additional details on Holiday pay, see the Holiday Guide on the EmpCenter Training page.

If you are unsure if you are eligible for Holiday pay, please contact your business center HR.

Reminder: only Unclassified Hourly employees that are at least .5 FTE and employed for more than 90 days are leave eligible.

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