Oregon State University

Frequently Asked Questions

Personal Leave and Exchange Time

Personal Leave and Exchange Time banks will clear at the end of June.  You have through June 30th to use any leave you still have.  See the Personal Leave FAQ and the Exchange Time FAQ for more details. 

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Q: I forgot to clock out yesterday and selected out instead of in when I clocked this morning. How do I fix my timesheet?     
A: If you forgot to clock out the previous day and select out instead of in when you clock the next day, EmpCenter will   Find Out More
Q: I have a total hours over 40 exception on my timesheet. How do I fix that?     
A: Since most unclassified exempt employees work a traditional Monday through Friday work week, EmpCenter requires   Find Out More
Q: I was out sick yesterday and can't enter a time off request. How do I account for my time?     
A: You cannot request time off for a date in the past.  If you use leave time without requesting it in advance   Find Out More
Q: If I am not required to clock in and out for meal periods, how are my meals calculated?     
A: EmpCenter will automatically include a one hour meal period after six hours of work for Classified employees.    Find Out More
Q: Is EmpCenter changing how OSU handles Leave without Pay (LWOP)?     
A: EmpCenter is not changing the university's policy on leave without pay (LWOP) for employees. For details about LWOP   Find Out More
Q: OSU has many different kinds of employees. How will each group use EmpCenter?     
A: EmpCenter allows the University to establish profiles of different kinds of employees and handle them uniquely. The   Find Out More
Q: What are exceptions?     
A: An exception occurs when there is a conflict between the time entered on your timesheet and the rules in the system.   Find Out More
Q: What are some general timesheet rules?     
A: General Timesheet rules: The work week is Sunday through Saturday. The work day is midnight to midnight. For shifts   Find Out More
Q: What are the different exception messages?     
A: Exceptions display on an employee's timesheet whenever a predetermined situation occurs. Red error (not paid) level   Find Out More
Q: What are the different views available for my timesheet?     
A: Timesheets have three view options: List view, Table view, and Day view.  Change the view by clicking on the view   Find Out More
Q: What are the pay codes for Classified Hourly employees?     
A: Pay codes are the types of pay you are earning (work, on-call, stand-by) or using (vacation, sick, comp) for the hours   Find Out More
Q: What are the pay codes for Classified Salaried Exempt employees?     
A: Pay codes are the types of pay you are earning (work, on-call, stand-by) or using (vacation, sick, comp) for the hours   Find Out More
Q: What are the pay codes for Classified Salaried Non-exempt employees?     
A: Pay codes are the types of pay you are earning (work, on-call, stand-by) or using (vacation, sick, comp) for the hours   Find Out More
Q: What are the pay codes for Unclassified Exempt employees?     
A: Pay codes are the types of pay you are earning (work, on-call, stand-by) or using (vacation, sick, comp) for the hours   Find Out More
Q: What are the pay codes for Unclassified Hourly employees?     
A: Pay codes are the types of pay you are earning (work, on-call, stand-by) or using (vacation, sick, comp) for the hours   Find Out More
Q: What are the pay codes for Unclassified Nonexempt employees?     
A: Pay codes are the types of pay you are earning (work, on-call, stand-by) or using (vacation, sick, comp) for the hours   Find Out More
Q: What do I do if I have problems with my paycheck?     
A: If you have any issues with your paycheck or just have questions about your pay, please contact your Business Center or   Find Out More
Q: What do I do with amended employee timesheets?     
A: After a timesheet has been processed, any changes must go through the amended timesheet procedure. Your employees   Find Out More
Q: What do the different options mean in the web clock?     
A: Current date and time: the time that will be recorded when any clocking option is selected. Timesheet: select to go   Find Out More
Q: What happens if I am leaving from home to go to a work location other than my regular work location or I am traveling? How do I clock in and out in this situation?     
A: You can access EmpCenter from any computer with internet access to record your time using the Web Clock.  If you   Find Out More
Q: What happens if my supervisor does not respond to my leave request after I have submitted it through EmpCenter?     
A: The leave request will be visible to both you and your supervisor as “pending” until your supervisor responds.  If   Find Out More
Q: What happens to exchange time every year?     
A: Exchange time must be used in the fiscal year it is earned (e.g., fiscal year 2016 is July 1, 2015 through June 30,   Find Out More
Q: What happens to Personal Leave every year?     
A: Personal leave must be used by June 30th.  If you do not use the leave by June 30th, you will lose the time.   Find Out More
Q: What if I am late clocking in? Will EmpCenter dock my pay?     
A: If you are late, discuss with your supervisor how they would like you to make up or account for the time.    Find Out More
Q: What if I am out of the office when I need to approve my employees' timesheets?     
A: You can access EmpCenter remotely from any computer with internet access or you can easily delegate timesheet approval   Find Out More

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