Oregon State University

Frequently Asked Questions

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Q: What is the "Schedule" tab?     
A: The Schedule tab displays any assigned schedule; even if you do not have an assigned schedule, you will still see the   Find Out More
Q: What is the benefit of clocking?     
A: Hourly employees are eligible for overtime while classified salaried non-exempt and classified hourly employees are   Find Out More
Q: What is the employee dashboard?     
A: The home screen in EmpCenter is called the Dashboard.  Classified Hourly, Classified Salaried Non-Exempt, and   Find Out More
Q: What is “clocking”?     
A: Clocking is a function of EmpCenter that uses a web-based or physical time clock to record the time an employee begins   Find Out More
Q: When an employee has multiple jobs, how is overtime calculated?     
A: The system will automatically calculate overtime for any work that occurs after the 40th hour in a week.     Find Out More
Q: When is it acceptable to adjust clocked time?     
A: Valid reasons for adjusting clock time include: Computer issues preventing use of web clock at the start or end of   Find Out More
Q: When will I be paid overtime if I am salaried?     
A: Salaried employees who earn overtime in the current month will have the overtime paid on the following month’s pay   Find Out More
Q: Who can make changes to my timesheet?     
A: Besides the employee, the employee's supervisor and approved Business Center employees can access and make changes to   Find Out More
Q: Why am I getting exceptions (errors) when submitting my time off requests?     
A: If there are exceptions on your time off request, you must fix any errors before submitting. Exceptions Prevent Request   Find Out More
Q: Why don't I see the holiday on my timesheet?     
A: Holidays observed by the university are already programmed into EmpCenter.  For eligible employees in the   Find Out More
Q: Why is my leave balance in EmpCenter different then the leave balance on my Earnings Statement? (Salaried Employees)     
A: For salaried employees, the leave information on your Earnings Statement lags a month behind while leave balances in   Find Out More
Q: Why is there a warning on an employee's time off request?     
A: Time off requests are tied to a job or assignment, not a person.  If the employee requested time off for a future   Find Out More
Q: Why is there a warning on my time off request?     
A: Time off requests are tied to a job or assignment, not a person.  If you request time off for a future date then   Find Out More
Q: Will EmpCenter remind me that timesheets are due?     
A: Yes. EmpCenter will send an email reminder to you to submit your timesheets before payroll processing.  If you   Find Out More
Q: Will employees be able to access EmpCenter when they are away from their desks?     
A: Yes.  All employees can access EmpCenter from any computer with internet access.  They will simply need to   Find Out More
Q: Will employees receive notifications from EmpCenter?     
A: Yes.  EmpCenter sends several notifications to employees including: - Reminders to submit timesheets -   Find Out More
Q: Will I be able to make adjustments to my employees' timesheets?     
A: Yes.  Supervisors can adjust hours, add pay codes, and add comments to an employee's timesheet at any point   Find Out More
Q: Will I be able to monitor the hours my students work?     
A: During the academic school year students cannot work more than 20 hours per week across all jobs on campus.    Find Out More
Q: Will I be able to see my employees' leave balances?     
A: Yes, you can see an employee's leave balance under the leave balances tab on their timesheet.  You will also be   Find Out More
Q: Will I be able to see my Work Study students’ remaining balances in the new system?     
A: If the student has work study available and the assignment is work study eligible, you will see their balance on the   Find Out More
Q: Will I be notified if my employee submits a time off request?     
A: Yes.  You'll see the pending request on your Dashboard and you'll receive an email from EmpCenter.   Find Out More
Q: Will I get a reminder if I forget to clock? What happens if I fail to clock at the appropriate time(s)?     
A: EmpCenter will not remind you to clock; you will need to remember to use the clocking function daily.  If you   Find Out More
Q: Will I need to use the EmpCenter “clocking” functionality?     
A: The following employee groups will use it. Student Employees, paid Hourly - Policy Proflie: Student/Temp All hourly   Find Out More
Q: Will there be a minimum amount of leave that must be requested (e.g. 1 hour) at any one time?     
A: For classified and unclassified employees, no, current practice remains in effect. For students and temporary employees   Find Out More
Q: Will we be able to generate PAR forms from EmpCenter?     
A: PAR forms are critical for grants but EmpCenter is a time & leave collection/reporting system and was not designed   Find Out More

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