Oregon State University

Why don't I see the holiday on my timesheet?

Holidays observed by the university are already programmed into EmpCenter.  For eligible employees in the classified salaried exempt, classified salaried non-exempt, classified hourly, unclassified exempt, and unclassified non-exempt policy profiles holiday hours will automatically populate on the timesheet once the holiday pay requirements are met.* 

For classified employees, this means you must meet the following requirement as described in the collective bargaining agreement:

  • Full time employees shall receive eight (8) hours of holiday pay, provided they are in pay status at least one-half (1/2) of the last work day before the holiday and one-half (1/2) of the first work day after the holiday.
  • Part-time and hourly employees shall receive a prorated share of the eight (8) hours of holiday pay based on the same percentage, or fraction of month as they are normally scheduled to work. To be eligible for this pay, such employees must be in pay status at least one-half (1/2) of the last scheduled work day before the holiday and one-half (1/2) of the first scheduled work day after the holiday, provided such scheduled work days occur within seven (7) calendar days before and after the holiday.

Because of the requirement, holidays do not display on the timesheet for classified employees until paid time (either work or leave time) is entered on the timesheet before the holiday.

For the unclassified hourly policy profile, the business center will add holiday hours to the timesheet for eligible employees.  If you are unsure if you are eligible for holiday pay, please contact your business center.  If you need to add time to your timesheet, see the entering hours FAQ for more details.

*In general, all policy profiles (except unclassified hourly) do not need to add holiday time.  However, if the holiday falls on your normal day off or you work the actual holiday instead of the observed, you may need to make adjustments on your timesheet.  See the Holiday Guide for more details.

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