Oregon State University

What are the pay codes for Unclassified Exempt employees?

Essential Employees - Record Essential Time for Campus Closures

Reminder: if you are an essential classified employee and required to work on campus/other closed facilities during the closure, enter Essential Time in addition to your worked hours. See the Essential Time FAQ for more details.

See the OSU Alerts page for more information about the closure.

See the announcement for more information about recording hours for all other employees.

Pay codes are the types of pay you are earning (work, on-call, stand-by) or using (vacation, sick, comp) for the hours entered on the timesheet. 

The pay codes you see are determined by your policy profile in EmpCenter.  Some of the pay codes are also limited to certain job types.  Below are the pay codes and definition for the Unclassified Exempt policy profile.  Note: the pay codes below are in alphabetical order; the order on the timesheet is by most common first.


Pay Code



Leave taken from the Comp Time leave bank.


Used when changing holiday hours from observed day to actual day.

Holiday Normal Day Off

Used when the observed holiday falls on your normal day off.  Will automatically add hours to your Comp Time leave bank.

Holiday Override

If the actual holiday (different from observed) falls on a regularly schedule work day, used to move the holiday hours from the observed holiday to the actual holiday.  Also used to remove holiday hours when observed holiday falls on normal day off.

Holiday Work Comp Time Earned

Used to record work time for any hours worked on an observed holiday.  Hours will be converted to Comp Time.

Holiday Work Pay

Hours worked on a holiday to be paid as additional work time.

Jury Duty

Paid leave used for Jury Duty as defined by the collective bargaining agreement.  If entered directly on the timesheet comments are required.


Leave Without Pay.  Used when all available leave has been exhausted.

Parental Leave Leave taken from the Parental Leave bank.


Leave taken from the Sick leave bank.

Special Day Formerly Gorvernor's Day.  Additional day of leave that can be used the day before Christmas.


Leave taken from the Vacation leave bank.

In addition, most leave pay codes also have a “-Pre-Approved” (i.e., Vacation – Pre-Approved, Jury Duty – Pre-Approved) version that will display on the timesheet when the Time Off Request process is used to request the leave.

For additional details on Holiday pay, see the Holiday Guide on the EmpCenter Training page.

For more information on the use of leave, see https://hr.oregonstate.edu/benefits/current-employees/time-holidays-protected-leaves.

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