Pay codes are the types of pay you are earning (work, on-call, stand-by) or using (vacation, sick, comp) for the hours entered on the timesheet.
The pay codes you see are determined by your policy profile in EmpCenter. Some of the pay codes are also limited to certain job types. Below are the pay codes and definition for the Unclassified Non-exempt policy profile. Note: the pay codes below are in alphabetical order; the order on the timesheet is by most common first.
|
Pay Code |
Definition |
| Additional Hours Worked | Hours over your regularly scheduled hours worked in a day. For full-time employees, hours default to be paid as overtime. |
| Comp | Leave taken from the Comp Time leave bank. |
| Holiday | Will automatically populate for university holidays. May also be used when changing holiday hours from observed to actual day. |
| Holiday Normal Day Off | Used when the observed holiday falls on your normal day off. Must also use Holiday Override to calculate correctly. Will automatically add hours to your Comp Time leave bank. |
| Holiday Override | If the actual holiday (different from observed) falls on a regularly schedule work day, used to move the holiday hours from the observed holiday to the actual holiday. Also used to remove holiday hours when observed holiday falls on normal day off. |
| Holiday Work Comp Time Earned | Used to record work time for any hours required to worked on an observed holiday to have worked time converted to Comp Time instead of paid as overtime. |
| Holiday Work Pay | Hours worked on a holiday to be paid as additional work time. |
| Jury Duty | Paid leave used for Jury Duty as defined by the collective bargaining agreement. |
| LWOP | Leave Without Pay. Used when all available leave has been exhausted. |
| Overtime Comp Requested | Used to convert overtime hours earned in the week to Comp Time. Note: only worked hours over 40 for the week are counted as overtime. |
| Paid Medical/Family Leave | Additional leave bank granted with an approved protected leave case. Can only be used with protected leave. See the FMLA page for more details. |
| Sick | Leave taken from the Sick leave bank. |
| Special Day | Formerly Governor's Day. Additional day of leave that can be used between the day before Thanksgiving and January 31st. |
| Vacation | Leave taken from the Vacation leave bank. |
In addition, all leave pay codes also have a “-Pre-Approved” (i.e., Vacation – Pre-Approved, Jury Duty – Pre-Approved) version that will display on the timesheet when the Time Off Request process is used to request the leave.
For additional details on Holiday pay, see the Holiday Guide on the EmpCenter Training page.
For more information on the use of leave, see https://hr.oregonstate.edu/benefits/current-employees/time-holidays-protected-leaves.