Pay codes are the types of pay you are earning (work, on-call, stand-by) or using (vacation, sick, comp) for the hours entered on the timesheet.  The pay codes you see are determined by your policy profile in EmpCenter.  Some pay codes are also limited to certain job types. 

Below are the pay codes and definition for the Classified Salaried Non-Exempt policy profile.  Note: the pay codes below are in alphabetical order; the order on the timesheet is by most common first.

Pay Code

Definition

Bereavement Paid leave taken for death in the immediate family to attend a funeral or other customary obligations.  Limited to 4 days (hours based on FTE) per instance.
Bilingual Differential Additional pay when using bilingual skills when not part of position description as described in the collective bargaining agreement.  Supervisor must acknowledge pay code.
Call Back Pay When called back after being released from duty, Call Back Pay is entered for 2 hours even if less than two hours is worked.  Work after the first two hours is entered as regular worked time.  Call Pack pay is considered penalty pay and is paid at time and a half no matter how many hours the employee worked for the week so it is not counted toward total hours for the week and cannot be converted to comp time.
Closure Leave Used when the university has an official closure and employee cannot work.  See the Inclement Weather FAQ for more details.
Closure Leave with Essential Time Used when worked time AND essential time has been entered during a university closure to pay employee 2.5X their rate for any hours worked.  Deducts from Closure Leave bank.
Comp Leave taken from the Comp Time leave bank.
Confined Space Differential Additional pay earned when working in a confined space as defined by the collective bargaining agreement.
Diving Differential Additional pay earned when diving underwater as defined by the collective bargaining agreement.
Essential Time Hours REQUIRED to work on campus during an official University closure for employees designated "Essential".  Worked time must also be entered to pay correctly.  Paid at 1.5X regular rate unless employee also enters Closure Leave with Essential Time to generate 2.5X rate.  Supervisor must acknowledge pay code.
Hardship Leave Leave taken from Hardship leave bank.  Hardship leave is applied for and donated to the employee through the union.
High Voltage Electrician Additional pay earned while working as a high voltage electrician as defined by the collective bargaining agreement.
High Work Differential Additional pay earned when working in an elevated location as defined by the collective bargaining agreement.
Holiday Will automatically populate for university holidays when work requirements have been met.  May also be used when changing holiday hours from observed to actual day.
Holiday Normal Day Off Used when the observed holiday falls on your normal day off.  Must also use Holiday Override to calculate correctly.  Will automatically add hours to your Comp Time leave bank.
Holiday Override If the actual holiday (different from observed) falls on a regularly schedule work day, used to move the holiday hours from the observed holiday to the actual holiday.  Also used to remove holiday hours when observed holiday falls on normal day off.
Holiday Work Comp Requested Used to request Comp Time for any hours worked on an observed holiday.  Holiday worked time is paid as penalty pay and will not count to worked hours for the week.  This pay code must be used to convert hours to comp time.
Jury Duty Paid leave for Jury Duty as defined by the collective bargaining agreement.
LWOP Leave Without Pay.  Used when all available leave has been exhausted.
Meal Used to add meal to the timesheet when less than 6 hours worked in the day but meal was taken during worked time.
Military Leave taken for Military time off as defined in the collective bargaining agreement.
On Call Pay Hours on call for work as defined by the collective bargaining agreement.
Overtime Comp Requested Used to convert overtime hours earned in the week to Comp Time.
Personal Leave taken from the Personal leave bank.
Retirement Leave Paid leave taken for Retirement planning.
Sick Leave taken from the Sick leave bank.
Special Day Additional paid day that can be used between the day before Thanksgiving through January 31st as defined in the collective bargaining agreement.
Stand By Hours on standby for work as defined in the collective bargaining agreement.
Steward Hours Used to record hours spent on union steward duties.  Does not add to worked hours for the pay period.
Vacation Leave taken from the Vacation leave bank.
Work In/Out Actual start and end times for the day.  Used when clocking is not available.  Entered as actual hours (e.g., 8am, 5pm) not elapsed hours.  Must have a start and end time. Note: work in/out and clock do not "talk" to each other; they are separate pay codes. 

In addition, all leave pay codes also have a “-Pre-Approved” (i.e., Vacation – Pre-Approved, Jury Duty – Pre-Approved) version that will display on the timesheet when the Time Off Request process is used to request the leave.

For additional details on Holiday pay, see the Holiday Guide on the EmpCenter Training page.

For more information on the use of leave, see https://hr.oregonstate.edu/benefits/current-employees/time-holidays-protected-leaves.