FAQ's

Q: How do I enter Exchange time earned?
A: Classified Salaried Exempt employees do not need to enter Exchange time earned; EmpCenter will automatically convert any regular hours over 40 in a week to exchange time.  You can see the exchange time on the results tab:
Q: How do I enter my time as a Classified Hourly employee?
A: Classified Hourly employees are expected to clock in and out for the work day using the Web Clock and use the time off request process for pre-approved leave.  The time entry process is used for times when clocking is unavailable, to record select differentials, or to record time off that was not pre-planned. 
Q: How do I enter my time as a Classified Salaried Exempt employee?
A: Classified Salaried Exempt employees are expected to enter elapsed worked hours (e.g. 8, 9.5) on the timesheet and use the time off request process for pre-approved leave. The time entry process can also be used for recording of select differentials or time off that was not pre-planned, such as an illness. 
Q: How do I enter my time as a Classified Salaried Non-exempt employee?
A: Classified Salaried Non-exempt employees are expected to clock in and out for the work day using the WebClock and use the time off request process for pre-approved leave.  The time entry process is used for times when clocking is unavailable, to record select differentials, or to record time off that was not pre-planned. 
Q: How do I enter my time as a Unclassified Exempt employee?
A: Unclassified Exempt employees only enter exception time (i.e. vacation, sick) if the time off request process was not used.     Note: unclassifed exempt employees do still need to submit their timesheet at the end of the pay period even if no exception time was used.
Q: How do I enter my time as a Unclassified Hourly employee?
A: Unclassified Hourly employees enter worked hours, exception time (e.g. vacation, sick) if the time off request process was not used, and holiday hours if eligible.    
Q: How do I enter my time as a Unclassified Nonexempt employee?
A: Unclassified Nonexempt employees enter additional hours worked over their appointment percentage or FTE (i.e., hours over 40 in a week for a 1.0 (full time) FTE employee, hours over 20 in a week for .5 FTE employee) and exception time (i.e. vacation, sick) if the time off request process was not used.  
Q: How do I enter my time if I'm called in while on-call?
A: If you are called in while on-call how you report your hours depends on how long you work. Note: see the On-Call Pay FAQ for instructions on entering On-Call hours. To enter call back pay and record work hours, first access your timesheet by clicking on My Timesheet on the Employee Dashboard:
Q: How do I enter On-Call pay?
A: On-call pay is entered directly on the timesheet for the day you are on-call. 1. Access your timesheet by selecting My Timesheet from the Employee Dashboard: 2. Select On-Call from the drop down menu for the day you are on-call:
Q: How do I enter time in EmpCenter Mobile?
A: 1. After accessing the timesheet using the My Timesheet link on the Mobile Dashboard, select the plus sign to add hours to the timesheet: 2. The date will default to the current date; change the date if needed by clicking on the date field:
Q: How do I enter time on the timesheet as a Grad Student?
A: Grad students enter substitute hours worked directly on the timesheet and sick leave taken if the time off request process was not used. 1. Access your timesheet by clicking on My Timesheet on the Employee Dashboard: 2. Select the day you need to enter time for; the Pay Code field will be highlighted:
Q: How do I enter time on the timesheet as a Student or Temp employee?
A: Student employees and OSU temps are expected to clock in and out for the work day and meals using the WebClock and use the time off request process for planned sick leave (e.g., doctor appointments). The time entry process is used for times when clocking is unavailable or to record sick leave that was unplanned. 1. Access your timesheet by clicking on My Timesheet from the dashboard:
Q: How do I log in to EmpCenter Mobile?
A: If you are using a browser on your mobile device (phone or tablet), EmpCenter will automatically direct you to the Mobile site.  You will still login using single sign on and Duo multi-factor authentication just as you would with the desktop version.  Please note that if you are seeing the old login screen for EmpCenter you will not be able to access the system.  Login is always through single sign on/Duo as of March 2022.  If you are not seeing that option, start from the MyTime home page to access the system.
Q: How do I recall my submitted timesheet?
A: If your submitted timesheet has not been approved, you can recall it to make changes. You’ll are now able to make changes and resubmit your timesheet.
Q: How do I record my time during inclement weather?
A: How you record your time in EmpCenter depends on your policy profile and if the university is open or closed.  For the HR policy specific to inclement weather - including details about the types of leave you can use for inclement weather - see the Closures or Curtailment of Operations policy page and the Time Reporting Matrix.
Q: How do I record my time for the OSU Legislative Day?
A: Classified employees may attend the annual Legislative Day and be paid for the day without using accumulated leave.  Please note, travel time to and from the session is not included in work time. You must submit an email or written request to your supervisor and receive approval to attend the session.  Supervisors can deny requests based on the needs of the university. If you do have approval to attend the session, how you record your time for the day is determined by your policy profile. Classified Salaried Exempt:
Q: How do I record Union Steward time?
A: If you are a Union Steward, you record time spent on steward responsibilities during your regular scheduled work time in EmpCenter.  You still record your work hours as usual (clock, work in/out, or regular hours); the Steward Hours pay code is used to identify the amount of your work time spent on union duties.  The process to add the Steward Hours pay code is the same for all classified policy profiles.  
Q: How do I reject employee timesheets?
A: If there are problems with an employee’s timesheet, you can choose to reject it and send it back to the employee for changes.   Please note, if there are hours on the timesheet the hours will still be sent to payroll during processing even if you reject the timesheet.  You will need to follow up with the employee to ensure corrections are made before the pay period closes.
Q: How do I request Comp Time for Additional Hours Worked as an Unclassified Non-Exempt employee?
A: If you work additional hours in a week (over 40 hours work time*), you can choose to be paid the overtime at time and one half your regular rate or receive Comp time – additional time off – at time and one half of hours earned.  To be paid the overtime, you do not need to do anything.  For additional time off, follow the instructions below. 1.  To request Comp time, after entering additional hours worked, choose Overtime Comp Requested from the Pay Code drop down list:
Q: How do I request comp time?
A: If you earn overtime in a week, you can choose to be paid the overtime at time and one half your regular rate or receive Comp time – additional time off – at time and one half of hours earned.